On Teaching Substantive Editing

correcting-1870721_1920I have a small writing team of three that I am responsible for. These three are all fairly fresh out of school, and while they learned all of the basics while they were there, they are now coming to grips with the fact that theory and practice are two very different things.

I spend a lot of my time editing their work. Three full-time writers producing content means about half my time is spent using Track Changes. This year, we made it a goal to cut down on my time spent editing by having them learn to edit each other’s work, both through copy and substantive editing.

They have copy editing¬†under control. It’s straightforward. Look for misspelled words, incorrect grammar, do a little fact checking, etc. It’s the kind of copy editing that virtually every writer should practice and that virtually every writing program teaches.

It’s the substantive (or developmental) editing that’s giving me a challenge. While it is my preferred type of editing, and I do it well, teaching it is a whole different sack of potatoes.

When I sit down with a piece to evaluate it based on how well I think it was written for the intended audience, and whether the elements of it fit together smoothly, I do it through feeling. If you’ve done any substantive editing before, you probably understand that this type of editing isn’t based on rules or black and white dos and don’ts.

In all likelihood, you could give an unedited piece to three different professional substantive editors and have them all point out different things.

And that’s what has been so difficult. I need my writers to edit for the same types of things that I do so that the content we create is similar in style, tone, and quality when it goes live. If millions of people are going to be reading our work, I need it to be, at the very least, consistent.

But how do you teach three different people to apply developmental edits in the same way? I still have no idea, but I can tell you how we have started.

Although my job calls strictly for nonfiction content, I find substantive edits much easier to apply to fiction, at least when you are first getting started. Issues with plot, setting, vocabulary, transitions, and organization can be more apparent when you’re reading something that you haven’t written and that is outside of your normal content stream.

Therefore, I set to looking for a good piece for us to practice on. It couldn’t be too long, but it couldn’t be too short, either. It had to be appropriate for work, and it had to be in fairly desperate need of an edit.

Eventually, I happened upon Penny in the Dust by Ernest Buckler. At first glance, the story seemed relatively clean. Upon second glance, the issues started to make their way to the surface. Upon the third glance, I had about 30 comments in Track Changes suggesting rewrites, asking questions about vocabulary, and pointing out setting issues.

It was perfect. I gave it to my writers and told them to get to work. Each edited the story, as did I, and then we met to go over it. I was a little worried that we would all find different issues with it and that it was going to be hard to find common editing ground, but for the most part, we seemed to call out most of the same problems.

They, in their editing infancy, found fewer edits than I did, but they also pointed out some things that I had missed and helped to clarify some of the questions I’d had through their alternate impressions of the story.

I think they still have more to learn as editors, just as I still have to figure out how to be better at teaching subjective skills like substantive editing. But, through a good old fashioned workshop exercise, and a lot of discussion, we’re all starting to find common editing ground, and that’s what’s important.

If you are looking for a piece to practice your substantive editing skills on, I highly suggest Penny in the Dust. The main theme of the story is quite solid and works well as a strong premise, but the execution of the setting, plot, and dialogue is, well, you’ll see.

If you have questions about what edits we made, let me know and I may publish them in a separate post.

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